Grant Writing Guide
Planning Your Proposal
Questions to Ask Yourself
- What is the proposed project/program? How many people
will you serve with the proposed project/program? What is the main need
this project/program will address? What impact will it have on the
community? Will the grant provide the change you are looking for and fill
the identified need? What are some examples of projects the grantor has
funded in the past?
- Is there a match required, and if so, can it be met?
- How will this program reach the results needed? Are the
outcomes measurable and how will you measure/evaluate the success of the proposed
- Is another entity doing this type of project/program
already in your community? If so, or even if not, could you collaborate?
- What would a planning and implementation timeline look
like? Does the program justify your organization’s time and resources? Does
the organization have the necessary staff and equipment to conduct the
required post-award grant management and administration activities over
the life of the grant, i.e., project/program implementation; regular
financial and programmatic reporting to the funding source; technical
assistance calls and site visits?
- Will the potential funders be long-term or short-term
sources? Should you pilot the project first? Do you have a plan for
project sustainability (if applicable)?
Things to Keep On File
- Organization mission statement and strategic plan.
- Organization history; descriptions of your key
programs, including relevant statistics, case histories, and other
documents supporting your past and current successes.
- Management structure, i.e., organizational chart.
- Resumes and curriculum vitae of key management and
- Financials; copy of organization’s most recent
organizational budget, audit, and tax filings.
Common Questions Asked by Grant Reviewers
- Does the proposed project align with the funding
source’s goals and mission?
- Who is affected by the proposed request and who is the
- Are the proposed project/program goals and objectives
realistic? What are the specific measurable outcomes? How will you
effectively measure these outcomes?
- Can the timeline be realistically met?
- What is the organization's management composition and
how involved are its members? Is the applicant organization capable of
carrying out the project/program? Has the organization shown prior
success? Is the staff of the organization capable and accountable?
- If the project/program duplicates others in the field,
what makes this one stronger?
- Is the cost of the proposed project/program
- Sustainability; if the project is to be continued after
the grant cycle, where will the organization get its funding? Does the
applicant have external support aside from the granting organization?
- Is there collaboration involved in the project? Who
are the project partners and what are their roles?